Accounts Payable Clerk

Organization Information

Borealis Fuels & Logistics is an international company focused on distributing and selling propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies. Borealis’s customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to deliver the most cost-effective and reliable solution to its customers.

Borealis’ primary objective is to offer the best full-fuel service and customer experience. We do this by utilizing technology, sharing accurate information, and responding promptly. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles that move fuel across Canada and the USA.

Job Description 

Summary:

Borealis Fuels & Logistics Ltd. is a rapidly growing propane fuel supplier serving residential, commercial, and industrial customers across Canada and the United States. As we continue to expand, we are seeking a detail-oriented and reliable Accounts Payable Clerk to join our finance team. This is a full-time, in-office position in Calgary, ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in maintaining accurate and efficient financial operations. 

Duties and Responsibilities:

Vendor & Invoice Management 

Accurately enter, code, and process invoices, payments, and credits within NetSuite

Review invoices for accuracy, required approvals, and proper GL and departmental coding

Maintain vendor records, including new vendor setup and verification of EFT/remittance details

Respond to vendor inquiries and resolve discrepancies in a timely and professional manner

Payments & Reconciliations

Prepare and process EFTs, wire transfers, and cheque payments in accordance with payment schedules

Reconcile vendor statements and ensure alignment between the AP subledger and general ledger

Investigate and resolve outstanding items, including missing payments, unapplied credits, and employee expense reimbursements

Support AP aging analysis, accruals, and month-end close activities

Collaboration & Process Improvements

Work closely with branch teams and operations to ensure the timely and accurate submission of financial data

Assist in maintaining purchase orders, payment templates, and approval workflows within the system

Ensure proper organization and retention of AP documentation for audit and year-end readiness

Identify opportunities to improve AP processes, efficiency, and internal controls

What You Bring

Minimum of 2 years’ experience in accounts payable or general accounting

Experience with ERP/accounting systems (NetSuite experience is considered an asset)

Strong proficiency in Microsoft Excel or Google Sheets (including formulas, reconciliations, and pivot tables)

High attention to detail with strong organizational and problem-solving skills

Excellent communication skills with the ability to collaborate effectively across departments and with external vendors

Ability to manage multiple priorities in a high-volume, deadline-driven environment

Why Join Us

Competitive compensation and a comprehensive benefits package

Collaborative and supportive team environment

Exposure to both Canadian and U.S. financial operations

Opportunity to work in a dynamic, growth-oriented organization

Career Growth: As the Accounts Payable function continues to expand, there is strong potential to take on increased responsibilities and grow into a senior or supervisory role