Accounts Payable Clerk

Position Overview:

We are looking for an Accounts Payable Clerk following a recent transition within the role. The Accounts Payable Clerk is responsible for processing and managing accounts payable transactions accurately and efficiently. This role ensures invoices are entered in a timely manner, payments are processed correctly, and financial records are maintained in accordance with company policies and procedures.

The incumbent collaborates with internal departments, vendors, and property managers to resolve discrepancies, respond to inquiries, and support overall financial operations. Responsibilities also include preparing cheque runs, monitoring cash flow requirements, reconciling accounts, and assisting with month-end processes as needed.

Key Responsibilities

Process and enter invoices accurately in property management software across multiple property portfolios, ensuring proper coding, approvals, and documentation.

Lead and coordinate biweekly cheque runs, ensuring all payments are accurately prepared, verified, and issued on schedule for non-profit properties.

Support cash flow management by confirming fund availability with Property Accountants and Property Managers prior to processing payments.

Ensure timely and controlled payment processing to maintain accurate cash flow and meet financial obligations across all portfolios.

Process payments including cheque runs, pre-authorized payments, and corporate credit card reconciliations.

Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in collaboration with internal teams.

Maintain organized financial records and support month-end, year-end, and audit requirements.

Monitor accounts payable workflows and identify opportunities for process improvements and efficiencies.

Communicate effectively with vendors, Property Managers, and accounting teams to support daily operations.

Make day-to-day decisions related to accounts payable processing and prioritization.

Qualifications & Skills

Completion of secondary school required; post-secondary education in Accounting, Business Administration, or a related field is considered an asset.

1–3 years of experience in accounts payable, accounting, or a related administrative role.

Experience with accounting systems such as Yardi is considered an asset.

Experience with high-volume data entry and invoice reconciliation.

Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

Strong attention to detail with a high level of accuracy in data entry and financial processing.

Excellent organizational and time-management skills with the ability to prioritize in a deadline-driven environment.

Strong problem-solving and analytical skills to resolve discrepancies effectively.

Clear and professional communication skills, both written and verbal, with internal and external stakeholders.

Ability to adapt to changing processes, systems, and priorities in a fast-paced environment.

Why Join the M Group?

Comprehensive benefit package

Employee assistance program

Additional Personal Days and Volunteer Time Off

Flexible work arrangements

A supportive team that values growth, well-being, and community

Opportunities to work across diverse real estate projects

Company events, learning sessions, and leadership opportunities that make work meaningful

About The M Group:

At The M Group of Companies, we believe in creating strong communities by investing in people, places, and potential. As a diversified real estate and property management organization, we’re proud to foster a workplace where integrity, support, and meaningful impact thrive.

When you join our team, you become part of a dependable group of professionals who care deeply about the work we do and the communities we serve. We’re committed to your growth and well-being, offering a collaborative environment that values respect, steady leadership, and doing the right thing together.

Whether you’re building your career or bringing years of experience, we invite you to grow with us and help shape the future of property, people, and possibility.

How to Apply:

Please submit your resume and respond to the questions in the application. Applications will be accepted until the position is filled.

Legal Disclaimers:

Accessibility & Accommodation:

Thank you for your interest in The M Group of Companies. Only those applicants who are selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.

Use of AI in Recruitment:

Please note that your application and any related materials may be reviewed using AI-enabled systems to assist with the screening process. These tools are used to support, not replace, human decision-making. If you have any concerns or questions about this process, please let us know.

Work Authorization: 

Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.