ACCOUNTS PAYABLE

The Accounts Assistant will support the finance team with daily accounting tasks, including accounts payable, bank reconciliations, expense processing, cashflow updates, and month-end activities. This role requires strong attention to detail, accuracy, and the ability to work in a fast-paced, high-growth eCommerce environment. As one of the early finance hires for The Modern Milkman U.S. team, the Accounts Assistant will play a key role in maintaining financial accuracy, supporting vendor relationships, and contributing to efficient financial operations.

Schedule: Full-time Monday to Friday, 8:00 AM to 5:00 PM EST

Responsibilities:

Accounts Payable

• Process supplier invoices accurately and promptly

• Match invoices to purchase orders and delivery notes

• Perform supplier statement reconciliations and maintain updated supplier accounts

• Handle supplier queries and maintain strong vendor relationships

• Prepare weekly payment runs and ensure proper authorization

• Manage and monitor the AP inbox, responding to items in a timely manner

Bank and Cash

• Perform daily and weekly bank reconciliations

• Process staff expenses and corporate card transactions

• Update weekly cashflow forecasts

Month-End Support

• Prepare and post journals (accruals, prepayments, corrections)

• Assist with balance sheet reconciliations (AP, AR, bank accounts, petty cash, etc.)

• Own assigned month-end areas and ensure deadlines are met

• Prepare month-end reports and assist with cost analysis and variance investigations

• Collect supporting documentation for audit files

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

• 1–2 years of experience in an accounting or finance role

• Strong understanding of Accounts Payable and basic accounting principles

• Proficiency in Excel (pivot tables, formulas)

• Detail-oriented, accurate, and highly organized

• Experience with accounting software (QuickBooks and Bill.com are a plus)

• Strong communication and collaboration skills

• Ability to adapt quickly within a fast-paced environment

• Enthusiastic, proactive, and eager to learn

Skills: Accounts Payable, AP Processing, Invoice Matching, Supplier Reconciliation, Vendor Management, Bank Reconciliation, Cashflow Forecasting, Month-End Close, Journal Entries, Accruals, Prepayments, Balance Sheet Reconciliation, Financial Reporting, Excel, Pivot Tables, Formulas, Accounting Software, QuickBooks, Bill.com, Accounting Principles, Audit Support, Detail-Oriented, Finance Operations, Organizational Skills, Time Management.

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