Accounts Payable Associate

SUMMARY:

The AP Associate performs critical duties to ensure timely payment of purchases incurred by Nature’s Bakery. The ideal candidate has strong verbal and written comunication skills. The candidate should also be able to quickly and accurately enter data into the ERP system and MS Excel. The successful candidate is also able to perform research, when necessary, to determine the most appropriate business partner to communicate with regarding issues relating to invoices, vendor set-up, and any other questions that arise during the procure-to-pay process.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review all invoices for assigned vendors to ensure that we have appropriate documentation and approval prior to payment.

• Accurately enter vendor invoices and credits.

• Review vendor statements for inaccuracies, missing invoices, and credits.

• Compare PO, receiving documents, and invoices to ensure purchases have been authorized.

• Knowledge of general ledger codes to follow up with purchaser in case of discrepancy.

• Communicate with vendors regarding payment amounts via email/phone and send remittances via email.

• Audit and review vendor accounts, verifying receiving dates and documenting chain of custody and date of service for incoming products and services.

• Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.

• Assists in any physical filing and maintains electronic records.

• Prepares accruals each period.

• Prepares analysis of accounts, as required.

• Works with the team to perform work-flow analysis and suggests improvements.

• Verify payment methods, track any changes, and escalate any suspected fraudulent activity to Supervisor.

• Performs other tasks as assigned by Supervisor or Financial Leadership Team.

• Excellent verbal communication skills

• Must be able to communicate on difficult issues that could result in an impasse with vendors.

• Excellent written skills

• Must be able to draft emails and communicate softly and respectfully while maintaining assertiveness.

• Must be able to independently discern when written or verbal communication is best.

• Entrepreneurial mindset and willingness to embrace change within assigned functions and participate in change management discussions

Competencies

• Thorough and Detail-oriented

• Critical Thinking

• Adaptive/Flexible

• Problem Solving/Analysis

• Customer/Client Focus

• Results Driven

Required Education and Experience

• 3+ years of experience as an A/P Associate or similar position

• Preference given to candidates with an Associate degree in Business and or Accounting

• Knowledge and experience working with Coupa

• Knowledge and experience working with SAP S/4HANA or a cloud-based ERP system that is similar in size and capability

• Basic proficiency in MS Excel with some familiarity of pivot tables, simple formulas, and ERP exports

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

What we offer...

Our team members' physical and mental health is important to a thriving workplace. That’s why we offer the following benefits to full-time employees:

• Medical, dental, and vision insurance offered for eligible employees

• 401(k) plan with a company match that vest on day 1 of eligibility

• Paid vacation

• Paid time off

• Holiday pay (11 days)

• Paid short-term disability

• Paid life insurance

• Banfield Pet Insurance Discounts

• Wellness Benefits and Discounts

• Employee Assistance Program

EEO

We are committed to an inclusive workplace where diversity in all its forms is championed. We are proud to be an equal opportunity workplace and we are an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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