Accounts Payable Associate

COMPANY OVERVIEW:

At BVP Serbia, our mission is to make the world a safer place by harnessing the power of AI and machine learning. Since pioneering Remote Facility Supervision in 2011, we have evolved into a cutting-edge provider of AI-driven security solutions, serving some of the world's largest corporations with mission-critical security, safety, and operational support around the clock.

Our team of over 400 professionals is dedicated to integrating AI and machine learning into every aspect of our operations, enabling seamless collaboration between our North American and Serbian teams. We believe that any work function that can be digitized will eventually be operated remotely through advanced AI technologies. As a recession-proof and stable service, BVP Serbia continues to grow at an impressive rate of over 30% annually, driven by our commitment to innovation and technological excellence. Join us to be at the forefront of AI and machine learning in security solutions.

BVP Serbia is headquartered in Belgrade. To learn more about our culture, kindly visit our website www.bvpserbia.com as well as our LinkedIn, Instagram, Facebook pages.

ABOUT THE ROLE:

As a key member of the accounting team, the AP Associate will report to the AP Team Lead. You will work from our Belgrade office (hybrid schedule) and remotely collaborate with teammates in Toronto.The Accounts Payable Associate plays an important role in ensuring that invoices are processed accurately and on time, vendor communications are handled professionally, and recurring tasks such as reconciliations and documentation are completed efficiently. This position requires strong attention to detail, organizational skills, and consistency, especially given our operations across multiple entities. 

ESSENTIAL DUTIES & RESPONSABILITES:

Independently process and post operational and non-complex vendor invoices in NetSuite, ensuring accuracy, proper coding, approvals, and posting in the correct accounting period

 Process PO-based, consumable, legal, consulting, contractor, marketing, and travel-related invoices, including recurring invoices and PAD payments

Maintain and reconcile recurring operational expenses such as utilities, software subscriptions, internet, and other ongoing costs

Post payments in NetSuite, including PAD, credit card, urgent, and transfer payments, send remittances, manage credit card top-ups, and support term account setup

Identify, investigate, and resolve common invoice discrepancies (duplicates, coding issues, foreign exchange differences), escalating complex issues when required

Manage travel requests and forms, review travel invoices, and reconcile employee travel and expense claims

Assist with bi-monthly vendor payment runs, including preparation, validation, and follow-up

Perform reconciliations for corporate credit cards, vendor statements, PADs, ISP, and internet expenses, applying correct exchange rates as needed

Support intercompany activities by preparing data and assisting with basic intercompany reconciliations

Collect and validate W-9 forms, confirm vendor tax classifications (1099 vs. non-1099), and update vendor records in NetSuite

Maintain accurate AP documentation and records in NetSuite and shared drives, including bank reports, account trackers, and travel tracking sheets

Perform all AP administrative duties and provide ongoing operational support to AP Specialists and Senior AP Specialists

REQUIREMENTS & EXPERIENCE:

REQUIRED QUALIFICATIONS:

Fluency in English (written and verbal)

Strong working knowledge of MS Office or Google Workspace

Hands-on experience with accounting or AP software (e.g., QuickBooks, SAP, Oracle, or similar)

Proficient with company ERP systems and document management tools

Basic understanding of data entry best practices and record-keeping

Ability to quickly learn new systems and follow company financial procedures

Previous experience in accounting at least a year

DESIRED SKILLS:

Strong attention to detail – Ensures accuracy in invoice processing, coding, and data entry

Organizational skills – Able to manage multiple priorities, recurring tasks, and deadlines efficiently

Initiative and accountability – Takes ownership of tasks and follows through with minimal supervision

Adaptability – Comfortable working in a fast-paced environment with shifting priorities

Discretion and professionalism – Handles sensitive financial and vendor information with confidentiality

Time management – Prioritizes tasks effectively to meet deadlines, especially during month-end or audit periods

Comfortable with shift-based work – Willingness to work in shifts as needed to support team and business needs

#LI-Hybrid