Accounts Payable Assistant

JOB DESCRIPTION

Title: Accounts Payable Assistant Date: November 1, 2025

Classification: Hourly (Non-Exempt) Reports to: VP of Finance

Job Summary:
The Accounts Payable Assistant will be an integral part of the accounting department, responsible for
supporting the accurate and timely processing of invoices and payments to vendors. With cross-
training in accounts receivable, this role provides an excellent opportunity for someone looking to start
their career in accounting within a dynamic manufacturing environment.

Responsibilities:

Receive, verify, and enter supplier invoices accurately and efficiently
• Reconcile supplier statements and research and resolve any discrepancies or outstanding
issues promptly

Review invoices to determine sales tax rate applicable
Maintain organized and complete accounts payable files and records, keep updated file with
unpaid invoices

Respond to supplier inquiries regarding payment status and invoice details in a professional
and timely manner

Assist with month-end closing activities related to accounts payable, including accruals and
reconciliations

Cross-train in accounts receivable and provide general administrative support to the
accounting department as needed

Maintain 1099 and other information on suppliers
Perform other related duties as required

Skills/Abilities/Education Required:

Must be able to communicate verbally and in writing
Must be capable of following verbal and/or written instructions
High School Diploma or equivalent required, associates or applicable course work in
accounting a plus

Strong computer skills including spreadsheets, word processing, and email
Must have good mathematical skills and logical reasoning
Must be accurate with numbers with attention to details
Trustworthy with highly confidential information
Capable of sitting and working on computer screens for long periods of time. Can sit, stand,
climb stairs, lift up to 30lbs, bend, stoop, and squat, or do so with reasonable accommodation

Capable of maintaining regular and reliable attendance