Accounts Payable and Payroll Officer

SAE North America (SAE NA) is one of the world’s leading educators in the creative media industries. We are part of Navitas, a leading global education provider driven by a commitment to transform lives through education. SAE NA is part of the Careers & Industry (C&I) division which represents a significant part of the Navitas portfolio, bringing together niche colleges offering higher education, VET, professional development, and employability skills across Australasia and North America.

The Accounts Payable and Payroll Officer in conjunction with the Finance Manager, is responsible for the maintenance and accuracy of the accounts payable and payroll records and any other US centralized finance duties as assigned.

Key Responsibilities

Accounts Payable

Process accounts payable transactions and employee expense reports in a timely and accurate manner

Process student refund and stipend payments

Prepare and process weekly payments (check, wire, ACH, online payment)

Assist with vendor banking information update to ensure secure and accurate payments

Reconcile vendor statements with Oracle records on a monthly basis and resolve any discrepancies

Assist with account reconciliations and analysis to ensure AP and AR module reconciles to the general ledger

Maintain and reconcile property, plant and equipment sub-ledger

Assist in the maintenance of vendor accounts such as FedEx, travel agencies, and other service providers

Respond to inquiries from internal teams and external vendors

Process vendors and related parties AR invoicing

Process orders in the procurement system

Assist with year-end audit preparation and documentation

Participate in month end and year end close activities

Meet accounting department closing schedules and reporting deadlines and commitments

Payroll

Preparation of monthly payrolls using data sourced from the central HR information system

Ensuring that all payroll policies are adhered to and any exceptions are approved

Ensuring that payroll data is processed in a timely manner

Ensuring that all payrolls are processed correctly by our outsourced payroll providers

Ensuring that payment is made to employees on time

Interacting with employees to resolve queries

Establishing working relationships with key HR professionals

Escalating issues to the appropriate level when required

Essential Skills, Knowledge and Experience

Demonstrated knowledge and understanding of bookkeeping and the ability to apply the knowledge

Excellent Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook etc;

Demonstrated administrative/organizational skills, with ability to communicate verbally and in written form

Knowledge and experience with corporate financial, accounting and administrative information systems

Excellent telephone, reception desk, and customer service communication skills

Ability to work independently within existing guidelines, policies and procedures

Ability to handle multiple tasks while maintaining a professional manner

Ability to work well within a team environment;

Highly developed skills demonstrated in an environment of large volume work flows and critical deadlines

Ability to interact effectively and professionally with clients and staff at all levels and adjust communication style to meet varying needs;

Outstanding interpersonal skills and cultural sensitivity towards students and staff from a diverse range of backgrounds.

 Desirable Skills

Degree in accounting or similar discipline, or appropriate experience;

Experience in working with banking software and processing payment in bank;

Experience in working with payables and payroll.

What We Offer

Navitas is an equal opportunity employer committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our students and communities in which we live and serve. If you require an accommodation during any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Successful applicants will be subject to relevant pre-employment checks, including criminal background and professional reference checks.