Accounts Payable Aide

The New York City Department of Investigation (DOI) is one of the oldest law enforcement agencies in the country; its mission is to combat municipal corruption. DOI serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, and City employees, vendors with City contracts, individuals and entities that receive City funds.

The Accounts Payable Unit is responsible for processing vendor payments for goods and services provided to the agency. The unit ensures that payments are processed accurately, timely, and in accordance with applicable NYC Comptroller's Directives, federal standards, New York City Charter requirements, Procurement Policy Board Rules, and Prompt Payment Guidelines.
The selected College Aide will assist the Accounts Payable Unit within Finance with day-to-day payment processing, data entry, record review, and administrative support. The College Aide will help maintain an organized workflow, support the timely processing of invoices and payments, and assist with quality assurance to prevent errors, duplicate payments, and processing delays.
Responsibilities will include, but are not limited to:
- Assist with processing vendor invoices and payment documentation.
- Support payment processing for purchased services and received goods.
- Review invoices and supporting documents for completeness, accuracy, and consistency.
- Help maintain payment records, logs, reports, and tracking spreadsheets.
- Assist with the monthly review and reconciliation of billing information.
- Support quality assurance checks to identify duplicate charges, overlapping service dates, missing documentation, or other billing issues.
- Assist with preparing reports and documentation for internal review.
- Provide administrative support to the Finance Unit.
- Communicate with staff regarding missing information, billing discrepancies, or documentation issues.
- Assist with organizing files, payment records, and supporting documentation.
- Perform other related duties as assigned.

This is an in-person P/T position for college students, Fall 2026 semester.

If selected, the candidate will be fingerprinted and undergo a background investigation. In addition, for positions that have a law enforcement and/or investigative function, the candidate's consumer credit history will be reviewed during the background investigation, and as otherwise permitted by NYC Administrative Code 8-107(24)(b)(2)(A).

COLLEGE AIDE (ALL CITY DEPTS) - 10209

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.