Accounts Payable Administrator

Job Summary 

The Accounts Payable Administrator will play a key role in the day-to-day payables function across multiple entities, including Ottawa Senators Hockey Club, Ottawa Community Ice Partners, Belleville Senators Inc., and the Senators Community Foundation. They will be responsible for ensuring payables are accurately recorded and payments are processed on a timely basis. The successful candidate is highly detail-oriented, eager to learn, and thrives in dynamic business environments. 

Main Responsibilities 

Timely communication with vendors, contractors, and employees on payment status 

Maintenance and update of the vendor database, including the creation of new vendors 

PO tracker maintenance and coordination with operations to ensure PO completeness and accuracy 

Matching invoices to POs and entry/coding of invoices, including tax amounts 

Posting and reconciliation of credit card expense reports 

Preparation of proposed payment runs for review and related journal entries 

Preparation of electronic payments in the bank, as required 

Preparation and mailing of cheque runs 

Assist in refining and improving workflow and payment processes  

Assist in pulling support for the annual audit 

Other duties as assigned by the Manager, Accounts Payable & Receivable 

Job Requirements 

Post-secondary diploma in Accounting or Business Administration 

Working knowledge of general accounting principles and online banking systems 

Intermediate Microsoft Excel skills 

Strong written and oral communication skills 

Comfortable with high volume data entry 

Attention to detail and accountability for the completeness and accuracy of work 

Organized and able to manage own time, prioritize work, and meet deadlines 

Ability to work effectively in a team and adapt quickly to a changing environment 

Who We Are

The Ottawa Senators Hockey Club is a National Hockey League (NHL) team representing Canada’s capital city. The Club delivers world-class sport and live entertainment experiences to the Ottawa-Gatineau region while operating in a fast-paced, collaborative environment across hockey operations, business operations, and event delivery, with a shared commitment to excellence, integrity, and community impact.  

What We Offer

Employees will have the opportunity to work in a unique industry, with access to memorable fan experiences, and exclusive perks such as: staff tickets to games and events, partnership discounts (Goodlife, etc.), and free on-site parking - along with the chance to contribute to an organization that takes pride in its people, its performance, and its community.  

This role is eligible for a comprehensive benefits package, including health, dental, wellness subsidy, and retirement programs. Support for continued learning (tuition reimbursement) is available, as well as access to multiple learning platforms.   

Active social committee, which hosts multiple large-scale events throughout the year.   

This role falls within a base salary range of $40,100 to $61,500 annually, consistent with the organization’s established salary ranges. Salary ranges are determined through a wide variety of factors including but not limited to market data, internal equity, education, relevant experience, knowledge, and applicable skillset.    

We would like to thank all applicants for applying; however, only those applicants selected for an interview will be contacted. Applications received will be maintained on file for a period of 6 months and may be referenced for future staffing requirements.  

Senators Sports & Entertainment supports the goals of Ontario Regulation 191/11 - Integrated Accessibility Standards and is pleased to accommodate applicants who have a disability during the recruitment process. Please inform the Human Resources Department at 613-599-0250 if you require a disability related accommodation in order to participate in the recruitment process.  

SSE is committed to building an inclusive process that respects the dignity and independence of people with disabilities.  

SSE confirms that it does not use artificial intelligence (AI) or automated decision-making tools in its recruitment or hiring processes. All candidate screening, evaluation, and selection decisions are conducted by human recruiters or hiring managers using predefined, job-related criteria, ensuring a fair, transparent, and human-led hiring process in compliance with applicable employment and privacy laws.  

To all recruitment agencies: SSE does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. SSE is not responsible for any fees related to unsolicited resumes.