Accounts Payable & Accounts Receivable Specialist

About Us

We're Proof, a high growth company in the legal tech industry founded in 2017. We've built a best-in-class legal services platform used by thousands of law firms with a sustained average growth rate of over 10%. Our marketplace platform helps law firms and pro se parties access more efficient, transparent, and accessible legal services that are not traditionally available to everyone. Our primary services are Service of Process and E-Filing. We currently support over 3,000 law firms throughout the US and countless pro se parties.

We welcome people from all backgrounds who seek the opportunity to help build a future where access to legal services is readily available, affordable, and efficient. Work with us if you have the curiosity, passion, and collaborative spirit to achieve the fundamental change in an outdated industry.

Position Summary

The AR/AP/Billing Specialist is responsible for supporting the daily financial operations of the organization, including accounts receivable, accounts payable, and billing functions. This role ensures accurate invoicing, timely collections, vendor payments, account reconciliations, and compliance with company policies. The ideal candidate is detail-oriented, organized, and capable of managing multiple accounting processes efficiently.

Key Responsibilities

Accounts Receivable (AR)

• Post customer payments (ACH, wire, check, credit card)

• Reconcile customer accounts and resolve discrepancies

• Monitor aging reports and assist with collections

• Prepare AR reports and support month-end close

Accounts Payable (AP)

• Review and process vendor invoices for accuracy and proper approval

• Match purchase orders, invoices, and receiving documentation

• Prepare and process weekly check runs and electronic payments

• Reconcile vendor statements and resolve discrepancies

• Maintain vendor records and W-9 documentation

Billing

• Prepare client billing according to contracts or service agreements

• Verify pricing, rates, and billing terms

• Manage recurring billing cycles

• Assist with billing adjustments and credit memos

• Respond to customer billing inquiries professionally and promptly

General Accounting Support

• Assist with month-end and year-end closing activities as needed

• Maintain organized financial records

• Support audits and provide requested documentation

• Ensure compliance with internal controls and accounting policies

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred

• 3+ years of AR, AP, or billing experience

• Proficiency in Microsoft Excel

• Strong attention to detail and accuracy

• Good communication and problem-solving skills

• Ability to prioritize and meet deadlines

Core Competencies

• Financial Accuracy

• Time Management

• Organization

• Customer Service

• Team Collaboration

Work Environment

• Hybrid work environment

• Full-time, hourly position

• Standard business hours with occasional overtime during month-end possible

• Medical, dental, vision, and 401k are available

• Flexible time off (paid planned and sick time, and paid holidays)

E-Verify

This company participates in E-Verify, for more information view the Participation and Right to Work Posters.