Accounting Specialist (QuickBooks Experience)

Overview:

We are seeking a detail-oriented and dependable Accounting Specialist with hands-on experience in Accounts Payable (AP), Accounts Receivable (AR), QuickBooks, and Microsoft Excel. The ideal candidate will support daily accounting operations, ensure accurate financial recordkeeping, and contribute to an efficient month-end close process. This role requires strong organizational skills, accuracy, and the ability to work both independently and collaboratively within a fast-paced accounting environment. This position offers two remote days per week.

Responsibilities::
• Accounts Payable
• Review, verify, and process vendor invoices with proper coding.
• Reconcile statements, resolve discrepancies, and maintain vendor records.
• Assist with weekly payment runs, including checks, ACH, and credit card transactions.
• Ensure AP activities comply with company policies and accounting standards.
• Accounts Receivable
• Generate and send customer invoices in a timely manner.
• Apply payments, monitor aging reports, and follow up on outstanding balances.
• Reconcile AR accounts and resolve billing or payment issues with customers.
• Maintain accurate customer records and support cash application activities.
• General Accounting Support
• Perform bank, credit card, and account reconciliations.
• Assist with month-end and year-end closing procedures.
• Prepare reports, spreadsheets, and financial summaries as needed.
• Maintain organized accounting files and documentation.
• Software & Systems
• Utilize QuickBooks for AP, AR, journal entries, and general ledger tasks.
• Create and maintain spreadsheets in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Support process improvements and help streamline accounting workflows.