Accounting Specialist

Accounting Specialist 

Job Summary 

The Accounting Specialist is responsible for managing the company’s incoming/outgoing payments accurately, timely, and in compliance with company policies and accounting standards. This role ensures vendors are paid correctly, customer invoices and deposits are accurately posted, records are properly maintained, and internal controls are followed to safeguard company assets. 

Key Responsibilities 

Receive, review, and process vendor invoices for accuracy, proper approval, and correct coding 

Match invoices to purchase orders and receiving documents when applicable 

Enter invoices into the accounting system in a timely manner 

Prepare and process weekly/bi‑weekly payment/deposit runs (checks, Credit Card, ACH, Zelle, Wire Transfer) 

Maintain accurate vendor records, including W‑9s and payment terms 

Reconcile vendor statements and resolve discrepancies 

Respond to vendor inquiries regarding payment status 

Assist with month‑end closing activities related to accounts payable 

Maintain organized and complete AP/AR files and documentation 

Ensure compliance with company policies, internal controls, and audit requirements 

Assist with 1099 preparation and reporting as required 

Coordinate with internal departments to resolve invoice or approval issues 

Process bi-weekly payroll. 

Assist Director of Accounting and Law Administration daily. 

Qualifications 

2+ years of accounts payable or general accounting experience 

Understanding of basic accounting principles 

Proficiency in accounting software and Microsoft Excel 

High attention to detail and accuracy 

Strong organizational and time‑management skills 

Ability to handle confidential information with discretion 

Effective written and verbal communication skills 

Core Competencies 

Accuracy and attention to detail 

Integrity and confidentiality 

Time management and prioritization 

Problem‑solving skills 

Collaboration and communication 

Employment Status & Benefits 

Full-time position 40 hours per week

Benefits eligibility after 60 days of employment

Health, Dental and Vision insurance

Paid time off and paid holidays after 90 days of full-time employment

401(k) 

Additional Requirements 

Ability to pass a background check 

Commitment to confidentiality and ethical accounting practices

Must have reliable transportation and reside in or near Naples, FL