Accounting Specialist

Essential Function - The Accounting Specialist is a highly organized, self-motivated professional with exceptional attention to detail. Reporting to the Accounting Manager, this role is responsible for performing a variety of accounting duties, including general bookkeeping and real estate transaction support across multiple offices. The ideal candidate is comfortable managing multiple priorities, building collaborative relationships with General Managers and agents, and ensuring that each office’s accounting needs are met accurately and efficiently. This role requires strong business acumen, adaptability, and the ability to work across multiple entities, locations, and teams.

Role and Responsibilities:
These functions might include but are not limited to:

• Be the primary point of contact for accounting functions of assigned offices

• Perform accurate and timely close-out and accounting of properties

• Ensure document accuracy to internal close-out procedures

• Reconcile banking transactions to close out documents

• Process refunds for earnest monies

• Assist with payroll calculations and posting

• Utilize knowledge of real estate transactions and HUD statements to solve complex transaction issues

• Manage accounting entries for AP/AR transactions

• Maintain accurate records of funds received from investors, ensuring precision and accountability without constant supervision

• Apply analytical thinking to identify financial discrepancies or process bottlenecks, proactively evaluating data to develop and implement effective solutions

• Conduct administrative reporting

• Review expense reimbursements to ensure accurate account coding and compliance with company policies

• Special projects as needed

Competencies::
• Self-Motivation & Initiative: Acts as a true self-starter; works independently, takes initiative, and maintains a proactive approach to all tasks in a remote setting.

• Critical Thinking & Problem-Solving: Demonstrates strong analytical thinking to identify issues, evaluates complex financial data, and develops effective, independent solutions.

• Adaptability: Adjusts quickly to changing priorities, new procedures, and evolving technologies.

• Organization & Accountability: Manages multiple priorities effectively while maintaining structure, high-level organization, and complete accountability for assigned entities.

• Professional Integrity: Handles confidential information with discretion and upholds company values.

• Customer Service Orientation and Collaboration: Works cooperatively with managers, agents, and team members to achieve shared goals. Understands and anticipates the needs of internal stakeholders and provides timely support.

Experience: Skills & Abilities:
• A minimum of two years administrative accounting experience;

• General knowledge of real estate transactions and understanding of HUD statements

• Organized and detail-oriented with a proven ability to follow complex processes

• Able to multi-task, prioritize, and work under pressure to meet deadlines

• Tech-Savvy: GSuite, Salesforce, NetSuite, Microsoft Excel

• Exceptional verbal and written communication skills

• Enthusiastic to grow and develop as the company expands

• Strong attention to detail

• Impeccable follow-up skills

• Ability to prioritize

• NetSuite and familiarity

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Learn more at: www.newwestern.com