Accounting Operations Lead

ABOUT US 

At Planitar, we build technology that helps people see and understand the world’s spaces more clearly. 

We are the creators of iGUIDE—a powerful property technology solution that combines immersive 3D tours, accurate floor plans and reliable spatial data into a single, easy-to-use system.  Our cameras and software platform are used by professionals in real estate, insurance, construction and property management to simplify their work and deliver better results. 

Planitar recently joined REA Group, one of the world’s leading digital property companies. REA operates Australia’s largest residential and commercial property platforms, including realestate.com.au and has a growing global footprint across Asia and North America. Together, we are shaping the future of property technology, combining Planitar’s deep spatial data expertise with REA’s global scale and innovation engine. 

We work in a hybrid environment headquartered in Waterloo, Ontario and are growing quickly as we expand our impact worldwide. 

OUR VISION 

A connected future where reliable spatial data enables informed decisions across the property lifecycle.  

We believe that accurate, accessible spatial data has the power to transform how people buy, sell, insure, build and manage property. 

OUR VALUES  

Our values guide how we work, build and grow together. 

Integrity: We do the right thing, even when it’s hard. 

Teamwork: We are one team, on a big mission. 

Innovation: We value creative solutions for emerging opportunities. 

Accountability: We honour our commitments. 

ABOUT THE ROLE 

This role is responsible for accurate and timely execution of core accounting processes across Accounts Receivable, Accounts Payable, cash management, and supporting the month end close. You will oversee day-to-day invoicing, vendor payments, cash application, and key balance sheet reconciliations, ensuring issues are identified and resolved quickly. You’ll support a smooth close process through preparation and review of journal entries, accruals, and intercompany activity, while maintaining strong documentation and control compliance. This role is ideal for someone detail oriented, and process driven who is committed to operational accuracy and continuous improvement.  

Accounts Receivable Oversight & Execution 

Oversee and execute customer invoicing processes, including review of manual invoices and validation of automated billing outputs. 

Monitor and manage cash application, including Stripe settlements, manual receipts, and unapplied cash resolution. 

Perform A/R subledger to G/L reconciliations monthly and investigate discrepancies. 

Support collections by identifying overdue balances, billing errors, or payment issues, and coordinating resolution with internal stakeholders. 

Ensure customer setups are complete and accurate (terms, tax status, billing details) to prevent downstream issues. 

Accounts Payable Oversight & Execution 

Review and process vendor bills, ensuring completeness, accuracy, proper coding, and appropriate approvals. 

Oversee manual payments, EFTs, and wires, ensuring compliance with approval thresholds and documentation requirements. 

Manage project-based payouts, ensuring alignment with project completion and revenue recognition. 

Perform A/P aging reviews and resolve discrepancies or aged items proactively. 

Ensure vendor setups and changes to follow documented controls and tax requirements. 

Cash, Bank, and Balance Sheet Reconciliations 

Perform and/or review monthly bank reconciliations for all accounts. 

Investigate and resolve reconciling items promptly, escalating issues as required. 

Maintain reconciliation schedules with clear evidence and explanations. 

Month End Close Execution & Support 

Execute and coordinate day-to-day close activities under the Finance Manager’s close calendar and governance. 

Support manual consolidation activities, including trial balance preparation and intercompany reconciliation. 

Maintain close checklists and evidence folders to support review and audit requirements. 

Operational Review, Controls, and Continuous Improvement 

Lead the implementation of new workflows and tools to streamline processes improving quality and efficiency of work perfromed across the team. 

Act as the first line of review for transactional accounting accuracy before escalating to the Finance Manager. 

Identify recurring errors, bottlenecks, or rework drivers and propose practical fixes. 

Document and maintain standard operating procedures (SOPs) for recurring accounting processes. 

Ensure compliance with approval matrices and internal controls. 

QUALIFICATIONS 

6–10 years of experience in accounting operations (A/R, A/P, cash, close) 

Strong experience with month end close execution and reconciliations 

Comfort working in high volume, growing environments 

Hands on experience with cloud accounting systems (Xero, NetSuite or similar) 

Strong attention to detail and documentation discipline 

Ability to work independently and meet close deadlines 

Clear written and verbal communication skills for issue escalation 

THE IDEAL CANDIDATE HAS 

Experience in multi entity environments and manual consolidations 

Exposure to public company or audit driven reporting environments 

Familiarity with Stripe, payment processors, or automated billing systems 

Experience supporting project-based billing 

Lean, process improvement, or operational efficiency mindset 

Prior experience supporting accounting teams through periods of rapid growth or acquisition 

WHY WORK AT PLANITAR 

We’re in an exciting phase of growth; evolving our technology, expanding globally and scaling our operations. This is your opportunity to shape the future of property technology alongside a talented, driven team. 

We offer: 

100% employer-paid flexible benefits plan 

Comprehensive Health & Dental coverage 

Health Spending Account (HSA) or Lifestyle Spending Account (LSA) options 

A collaborative and innovative culture 

Opportunities to grow as we scale 

The backing of a global industry leader through REA Group 

If you’re excited about building technology that makes property decisions smarter and more connected, we’d love to hear from you. 

INCLUSIVE HIRING AND USE OF AI 

Planitar is committed to building a diverse, equitable and inclusive workplace where different perspectives are valued and everyone has the opportunity to thrive. We welcome applications from individuals of all backgrounds and experiences. 

We are committed to providing an accessible recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs. 

In alignment with Ontario legislative requirements, we use artificial intelligence (AI) tools in a limited capacity to assist with summarizing interview notes after interviews have been conducted. We do not use AI to screen, assess or make hiring decisions about candidates. All application reviews and hiring decisions are made by our team.