Accounting & Operations Coordinator

About CSA Education

At CSA Education, we're more than just an educational content and services provider – we're a dedicated partner committed to our clients’ success. What truly defines us are our core values, the heart of everything we do. These values guide every decision we make and shape every interaction both with our clients, and with our internal staff. We pride ourselves on our welcoming culture, our dedicated team, and our innovative approach to delivering high-quality solutions.

Position Summary

We are seeking a versatile and detail-oriented Accounting & Operations Coordinator to support our core business functions as part of the Shared Services team. This role serves as a vital cross-departmental link, providing essential support to our accounting, operations, and IT administrative workflows.

The ideal candidate is a proactive professional who thrives in a multifaceted environment. While this is an early-career position, it requires a foundational knowledge of QuickBooks and the ability to manage diverse administrative responsibilities with precision and professional discretion.

CSA Education is an entirely remote company with offices based in downtown Chicago. Applicants can be anywhere within the United States. 

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Financial & Accounting Administration (Primary Focus)

Manage day-to-day data entry within QuickBooks, ensuring all transactions are categorized accurately.

Oversee accounts payable and receivable processes, including invoice verification, payment processing, and collections.

Perform monthly reconciliations to ensure financial data integrity.

Generate professional client invoices and respond to billing inquiries in a timely manner.

Contract & Compliance Oversight

Coordinate the execution of independent contractor agreements, ensuring all necessary tax documentation (W-9s) and compliance records are secured.

Maintain organized digital archives for all departmental contracts, financial records, and operational procedures.

IT & Systems Support (Secondary Focus)

Facilitate user onboarding and offboarding by managing software credentials and platform permissions.

Serve as an additional internal point of contact for basic IT troubleshooting and coordinate with external vendors for complex technical issues.

Assist in maintaining the internal knowledge base and ensuring team members have the necessary digital tools to remain productive.

Qualifications

Bachelor’s degree in Accounting or Business Administration preferred.

Demonstrated experience using QuickBooks is a requirement for this role.

1–3 years of experience in a business operations or administrative setting.

A proven ability to pivot between varied tasks—from financial reporting to IT support—while maintaining a high standard of quality.

Exceptional attention to detail and the ability to manage multiple deadlines simultaneously.

Refined written and verbal communication skills, with a focus on providing excellent internal and external stakeholder support.

Additional Details

This is a full-time staff position.

Flexible schedule within regular business hours

EEO Statement

CSA Education LLC and its subsidiaries, including Zia Learning, Digital Flex, and Better Lesson Learning, provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, CSA Education LLC complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.