Accounting Assistant

The Accounting Assistant supports the team through the coordination and management of accounting related tasks. Under the direction of the Branch Controller, this role is responsible for assisting in tracking all of the financial components of the project such as costs and billings ensuring that all responsibilities and processes in support of the assigned project are timely, accurately and efficiently completed.

Key Responsibilities:

Assist with billing preparation, including AIA, Work Orders and T&M billings.

Assist with executing Change Orders in Spectrum, ensuring the value and scope are correct.

Assist with monthly/weekly billings via external portals such as Textura, Procore and other software.

Work with Project Managers on schedule of values, change orders and monthly progress billings.

Maintain accurate and organized records in shared drives and accounting systems (e.g., Spectrum)

Ensure timely and accurate document uploads and data entry.

Assist with coordination between office and field as needed.

Qualifications:

Experience in accounting, billing, and administrative support roles.

Strong organizational, communication and multitasking skills.

High attention to detail with strong problem-solving abilities.

Ability to work independently and as part of a team.

Proficiency in Microsoft Office and general office systems.

Discretion in handling confidential information.

Construction accounting experience a plus.

Work Environment:
Monday to Friday 8am-5pm

This position is full time, in person, on site.

Salary:

$50-65k based on experience

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.