Accounting Administrator

Accounting Administrator

Position Summary

The Accounting Administrator supports day-to-day accounting operations and monthly close activities by maintaining accurate financial records, processing transactions, and assisting with reconciliations and reporting. This role works closely with the Staff Accountant and leadership team to ensure timely and accurate financial data while supporting accounts payable, accounts receivable, job cost tracking, and construction reporting.

This position is ideal for a detail-oriented, execution-focused accounting professional who enjoys hands-on work, thrives in a deadline-driven environment, and is comfortable supporting accounting leadership rather than owning accounting strategy.

Essential Duties & Responsibilities

Support monthly close activities, including preparing journal entries, accruals, and supporting revenue recognition under the direction of the Controller

Maintain general ledger accuracy through account reconciliations and supporting schedules

Perform bank and credit card reconciliations, identifying and resolving discrepancies

Process accounts payable, including reviewing, coding, and entering vendor and subcontractor invoices

Support accounts receivable, including invoicing, payment tracking, and customer account maintenance

Assist with job cost tracking, ensuring costs are accurately recorded and allocated to projects

Support WIP and construction reporting by preparing schedules, validating data, and assisting with documentation

Maintain organized, audit-ready accounting files and supporting documentation

Assist with internal reporting requests and ad hoc accounting projects

Ensure compliance with company policies, internal controls, and confidentiality standards

Qualifications

Bachelor’s degree in Accounting, Finance, or a related field

3–5 years of accounting experience, preferably in construction or project-based environments

Experience supporting AP, AR, reconciliations, and general ledger maintenance

Working knowledge of GAAP fundamentals

Proficiency in Sage 100 or similar accounting systems

Strong proficiency in Microsoft Excel

High attention to detail with strong organizational and time-management skills

Ability to work independently while collaborating closely with accounting leadership

Preferred Qualifications

Construction or job-cost accounting experience

Exposure to WIP reporting or project-based financial tracking

Experience working alongside a Controller or senior accounting professional

Comfort supporting multiple entities or projects simultaneously

Position Type & Compensation

Part-Time, Contract (1099)

Approximately 20–30 hours per week, with potential to grow

Hourly compensation based on experience between $20-$30