Accounting & Administrative Associate (QuickBooks / US GAAP)

Job Overview We are seeking a detail-oriented and proactive Accounting & Administrative Associate to support US-based clients with their accounting, financial, and operational needs. This role combines hands-on bookkeeping, financial reporting, administrative support, and light business advisory work. The ideal candidate has strong QuickBooks experience, a solid understanding of US GAAP, and the ability to manage multiple clients effectively.

Key Responsibilities Administrative

• Communicate directly with clients via email and phone to address financial and operational inquiries.

• Scan, organize, file, and maintain financial and accounting documentation.

• Assist in preparing and reviewing contracts and other business agreements.

• Ensure accurate record-keeping and proper document backup for each client.

Accounting & Finance

• Prepare financial statements, including consolidated reports when required.

• Perform month-end bookkeeping activities, including bank and credit card reconciliations and financial adjustments.

• Manage Accounts Receivable, including invoicing, collections, and payment processing.

• Handle Accounts Payable, including entering bills and processing payments.

• Oversee payroll activities, including running payroll and making necessary corrections.

• Maintain and update financial data in QuickBooks Desktop, QuickBooks Online, and other accounting systems.

• Analyze financial data and provide insights to support business decision-making.

Business Development & Advisory

• Collaborate with business owners to identify growth opportunities.

• Support clients in implementing efficient financial and operational processes.

• Contribute to strategies aimed at improving profitability and scalability.

Skills & Qualifications Required

• Strong knowledge of accounting principles and financial reporting.

• Hands-on experience with QuickBooks (Desktop and/or Online) — no platform training will be provided.

• Solid understanding of US GAAP, as clients are US-based.

• Excellent written and verbal communication skills in English.

• Strong organizational and time-management skills with the ability to handle multiple clients.

• Ability to analyze financial data and translate it into actionable insights.

• Fluency in English.

Preferred

• Prior experience supporting small to mid-sized US businesses or accounting firms.

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