Accounting Administrative Assistant

About Ambipar

Ambipar is a multidisciplinary organization providing environmental services, emergency response, and industrial services. Our teams support a wide range of industries, offering employees exposure to diverse operations and opportunities for professional growth. Our dedication includes many perks, such as: 

Health & Dental Benefits

Health Spending Account

RRSP Matching Program

Growth Opportunities & Mentorship

Tuition/Professional Development Reimbursement

Flex Days

Employee Assistance Program

Position Summary

Ambipar is seeking an Accounting Administrative Assistant based out of our Calgary, Alberta office. This role acts as a central point of contact for internal teams, contractors, vendors, and building management, ensuring administrative processes are organized, tracked, and completed efficiently. The Accounting Administrative Assistant also provides administrative support to the finance team.

Key Responsibilities

Serve as a primary point of contact for incoming calls and general office inquiries, rerouting appropriately

Coordinate office operations, including ordering and maintaining office and kitchen supplies (online and in store)

Coordinate travel logistics (flights, accommodations, venues) for Emergency field employees

Liaise with building management regarding facility-related matters

Coordinate shipments, deliveries, and basic equipment setups as required

Track and follow up on contractor documentation, including COI, COR, and WCB certificates

Prepare and send packages and manage incoming and outgoing mail

Maintain organized electronic and physical filing systems

Coordinate administrative support for the finance team, including:

Timesheet and expense report processing

Credit card reconciliations

Assistance with weekly payment runs

Electronic document management and filing

Support cross-departmental administrative needs and perform other duties as assigned

Qualifications

Diploma or Bachelor’s degree in Business Administration or a related field

Minimum of 2 years of administrative or coordination experience

Strong organizational, time management, and follow-up skills

Ability to manage multiple priorities independently

Clear written and verbal communication skills

Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks is an asset

High attention to detail and accuracy