Accounting Admin Specialist

Role: Accounting Administrative Specialist 

Employment: Full time 

Location: Head Office - Burlington, ON

Rate: $46,000 - 50,000 DOE

We are looking for individual with a love of accounting admin functions as well as an interest in working at a beautiful location with a great team! This full-time role is an in-office position based out of our Head Office in Burlington, Ontario, and involves a variety of A/R duties while working directly with Finance and the Client Services Team. 

Role & Responsibilities

Create customer invoices and estimates as requested, distribute, record customer payments and monitor outstanding balances

Manage customer credit terms by processing applications quickly, conducting reference checks, updating Client Services system

Maintain complete records re: client contracts, ensuring accuracy, proper invoicing and filing as per approved amounts/schedules

Anticipate roadblocks and work to mitigate their impact; ultimately assisting where required in expediting resolutions and ensuring a smooth day-to-day operation

Retrieve, process and distribute Canada Post mail

Provide support to Accountant with other accounting admin duties as needed

Assist in the backup performance of other Operations roles, eg., other admin specialists and shipping and fulfillment, as needed

Experience & Qualifications

A certificate or diploma in accounting preferred, or related courses completed

2+ years of experience in an accounting admin position

Demonstrated ability to thrive in a dynamic, software-based environment

Working knowledge of and experience using Google Drive, Gmail and Sheets

Strong proficiency in Quickbooks Online, in Microsoft Office (Excel), and aptitude to learn other software tools

Ability to manage multiple priorities and maintain a positive workspace

Excellent organization and communication skills

Ability to receive both verbal and written instruction

A strong sense of personal integrity

What's in it for you?

Competitive base salary

Three weeks’ paid vacation

Health benefits package including $2k spending account (100% company paid)

Ongoing career development and learning

Exciting and collaborative work environment

Working on an awesome team with a great company culture!

For a little more about us, please check out: https://www.youtube.com/watch?v=4FpJSm9We4o

In an effort to provide an authentic experience for our candidates, Worksite Safety does not use AI tools in the recruitment process. Similarly, we appreciate candidates who offer us only content that is a true reflection of their own work. 

If this role is the right fit for you, please submit your resume and cover letter. We thank all those that apply, however, only those selected for further consideration will be contacted.

About Worksite Safety:

Who We Are

Worksite Safety Compliance Centre is one of Canada’s leading providers of occupational health and safety services, and was recently listed on the Growth 500 as one of Canada's Fastest Growing Companies in 2018 by Canadian Business and Maclean's.

We want to help workers stay safe, and help employers make it happen. We believe that work life should be enjoyable, and that creating a safe workplace should be enjoyable too. We do that through providing our clients with excellence in advice and service, as well as high quality training and tools.

Our Values

Building Together - We work collaboratively because we know that everyone has great ideas and unique perspectives build a better result. We are stronger when we are all-in as one team.

Growing Through Experimentation - We relentlessly pursue our vision by improving and expanding what we do, experimenting with new ideas, and valuing tests over assumptions.

Being Surprisingly Helpful - We look for ways to surprise and delight by going above and beyond to help others, even when we don't stand to gain anything from it.

Enjoying our Work Life - Because our lives are better when we enjoy our work, we build genuine, positive, and supportive relationships with each other and inject a little fun wherever we can.