Accounting Admin

About Level Workforce, LLC

Level Workforce is an innovative consulting and workforce solutions agency serving the construction, real estate, and finance industries. We help business owners build, optimize, and lead their operations through strategic guidance, streamlined systems, and practical execution.

Our accounting function supports both internally held businesses and third party client-facing deliverables. We operate in fast-moving, deadline-driven environments where professionalism, clarity, and execution matter.

Position Overview

We are seeking a detail-oriented and dependable Accounting Administrator to support the daily operations of the accounting team. This role plays a critical part in maintaining accurate financial records, processing transactions, and supporting monthly close activities.

Working closely with the Staff Accountant, the Accounting Administrator ensures timely and accurate data across accounts payable, accounts receivable, and job cost tracking. This position is ideal for someone who enjoys hands-on accounting work, thrives in a structured, deadline-driven environment, and takes pride in accuracy and organization.

Core Responsibilities

Transaction Processing & Daily Accounting

Process accounts payable, including invoice review, coding, and entry for vendors and subcontractors

Support accounts receivable, including invoicing, payment tracking, and maintaining customer records

Assist with daily transaction processing to ensure accurate and timely financial data

General Ledger & Reconciliations

Support general ledger maintenance through account reconciliations and preparation of supporting schedules

Perform bank and credit card reconciliations, identifying and resolving discrepancies

Assist with journal entries and accruals as part of the monthly close process

Job Costing & Reporting Support

Assist with job cost tracking, ensuring expenses are properly recorded and allocated to projects

Support Work in Progress (WIP) and construction reporting by preparing schedules and validating data

Maintain organized, audit-ready documentation for all accounting activities

Month-End Close & Compliance

Support monthly close activities under the direction of the Accounting Manager and Staff Accountant

Ensure compliance with company policies, internal controls, and confidentiality standards

Assist with internal reporting requests and ad hoc accounting projects

Qualifications

Bachelor’s degree in Accounting, Finance, or related field preferred

2–4 years of accounting or bookkeeping experience, preferably in construction or project-based environments

Experience supporting accounts payable, accounts receivable, and reconciliations

Working knowledge of GAAP fundamentals

Proficiency in accounting systems (Sage 100 preferred or similar ERP systems) and QB Online

Strong Microsoft Excel skills

High attention to detail with strong organizational and time management abilities

Ability to work both independently and collaboratively within a team environment

Preferred Qualifications

Construction or job-cost accounting experience

Exposure to WIP reporting or project-based financial tracking

Experience supporting multiple projects, entities, or clients simultaneously

Prior experience working closely with senior accounting leadership

What We Offer

Flexible, remote contract structure

Opportunity to support growing construction and professional service brands

Direct collaboration with experienced business leaders

Ability to expand responsibilities over time based on performance