Accountant (Admin Assistance)

Position Summary

We are seeking a reliable and detail-oriented Accountant & Administrative Support Specialist to manage day-to-day accounting functions while also providing administrative, HR, and construction coordination support. This hybrid role is ideal for someone who enjoys owning the numbers while keeping operations organized and running smoothly.

The ideal candidate has strong bookkeeping and accounting fundamentals, is comfortable handling administrative responsibilities, and can support construction-related coordination tasks with accuracy and follow-through.

Key Responsibilities

Accounting & Financial Operations

• Perform full-cycle bookkeeping
• Record and maintain accurate financial transactions
• Maintain the general ledger
• Prepare financial statements (Income Statement, Balance Sheet, etc.)
• Manage Accounts Payable and Accounts Receivable
• Perform bank and credit card reconciliations
• Monitor budgets and track variances
• Manage expense tracking and reporting
• Support tax preparation and compliance activities
• Assist with audits and financial reviews
• Prepare and manage invoicing

Administrative Support

• Screen and manage emails
• Maintain and organize the company Dropbox file system
• Manage calendars, reminders, and scheduling
• Support general administrative tasks as assigned

Basic Human Resources Support

• Assist with new hire onboarding paperwork
• Track PTO and sick time
• Process weekly payroll through ADP
• Maintain basic employee records and documentation

Construction & Project Coordination

• Set up and maintain project folders
• Assist with basic construction documentation
• Support job costing activities
• Manage and track insurance requests
• Assist with bid management and tracking

Qualifications

• Proven experience in accounting or bookkeeping
• Strong understanding of general ledger, AP/AR, and reconciliations
• Experience with payroll processing (ADP preferred)
• Proficiency with accounting software and Excel
• Strong organizational and administrative skills
• High attention to detail and accuracy
• Ability to manage multiple priorities independently
• Professional, discreet, and dependable

Preferred Experience

• Experience supporting construction or trade-based businesses
• Familiarity with job costing and project-based accounting
• Experience in hybrid accounting + admin roles

Requirements:
This is a full time role

Up to $10/hr