Account Payable - L Beauty

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents which shapes the face of luxury beauty, and delight consumers daily across our growing footprint of 15 markets. Come join us now.

ENTITY PT L Beauty Brands

Job Description

Account Payable

• Verify Invoices

• Verify the completeness of the invoice.
• Determine the applicable WHT rate. Write it down the WHT code on the invoice as a guide for COE when posting the invoice.
• Distribute the invoices to brand admins for scanning and uploading to Esker.
• Summarize all invoice distributions, including the vendor receipt date, the date sent to the brand, and the date returned from the brand.
• Consolidate the review results from the brands into one report at the end of the month.

• Advance/Urgent/Deposit Payment Request

• Monitor the approval process for advance/urgent/deposit payments.
• Follow the process until the payment is released by the bank and ensure COE provides the payment proof to the brand.
• Follow up the document’s settlements, AP posting and clearing for the Advance/Urgent/Deposit Payment.

• Batch Payment

• Collect all hardcopy invoices to be processed for payment.
• Complete the payment file with the applicable tax codes and Syrus code.

• AP Aging Report

• Extract the AP Aging report from SAP, review the accuracy of the captured data, and ensure all necessary clearing items have been fully resolved.

Tax

• WHT

• Perform reconciliation between GL payable tax and payment records.
• Work with the brand team on tax reconciliation for product seeding, including influencer names involved in seeding.
• Create billing IDs for payments.
• Perform clearing for WHT payments.
• Upload COR & DGT to the Tax Portal.

• Recon VAT

• Compare the received tax invoice documents with the prepopulated tax invoices in CORETAX and validate the received tax invoices.
• Input VAT to CORETAX.
• Post for VAT on services (PPNJLN).
• Create billing ID.
• Perform clearing for VAT.

Bank

• Bank Recon

• Perform postings for GL-related transactions (e.g., auto debits from telco, intercompany transfers, loans, and bank charges).
• Prepare the bank reconciliation report.
• Work closely with COE and follow up on the postings that need to be completed by COE.

• HSBCNet & Communication with Bank Representatives

• Prepare and obtain approval for all underlying documents that need to be submitted to the bank (SiModis/Declaration Letter).
• Upload all underlying documents to HSBCNet and send the hardcopy to bank.

Master Data – Vendor

• Conduct a call back to the vendor, complete the callback form, and provide it to the brand for uploading to Esker.
• Perform preliminary check for new vendor before registering to esker.

Requirements:
• Bachelor's degree in Accounting, Finance, or related field.
• Min. 2 years of experience in Accounting, Tax, Finance, specifically Account Payable.
• Understanding of core Accounting, Tax, Finance principles, supporting effective financial operations.
• Proficient working with Microsoft Excel for data management and basic reporting.
• Experienced in SAP (FI module) and CORETAX for WHT and VAT input & ID billing creation.
• Detailed oriented, high willingness to learn, and adapting quickly.
• Willing to perform WFO at Prudential Tower, Sudirman.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.