Academic Engagement Manager - Remote USA

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

Summary:

The Academic Engagement Manager supports the execution of Calyxo’s professional education and physician engagement programs across academic training programs, peer‑to‑peer initiatives, and society meetings. Reporting to the Director of Professional Education, this role partners cross‑functionally to coordinate educational programs for residents, fellows, emerging faculty, and key opinion leaders (KOLs). The manager helps ensure smooth program delivery, consistent documentation, and high‑quality experiences for healthcare professionals (HCPs) participating in Calyxo educational activities. This role supports Calyxo’s commitment to high‑quality physician education and engagement and helps drive awareness of Calyxo products.

In This Role, You Will:

Academic & Training Programs

• Collaborate with the Director, Professional Education to support Calyxo physician engagement initiatives by developing and delivering educational programs for residents, endourology fellows, emerging thought leaders, academic faculty, and KOLs, while building relationships as they progress into early career roles.

• Support educational grant initiatives, including preparing and submitting grant applications, tracking status and approvals, and coordinating reviews and communication with the Compliance Committee.

• Collaborate with fellowship and residency program administrators and directors to support educational initiatives and ensure program alignment.

• Develop and maintain academic program profiles, including faculty details, curricula, engagement history, and communication records.

• Partner with field teams to execute local educational initiatives, including journal clubs and hands‑on lab programs.

Physician Engagement and Faculty Support

• Assist with management of speaker logistics, agreements, honoraria, and expense documentation.

• Partner with MCA and cross‑functional teams to coordinate physician preparation for society presentations and other meeting presentations, including stakeholder alignment and presentation‑readiness activities.

• Monitor agendas and discussion topics for local and regional meetings to help ensure speakers are prepared with current, accurate information.

• Attend physician presentations at scientific meetings and programs to capture feedback, summarize key insights, and share observations with internal teams.

• Develop, foster, and maintain relationships with KOLs in the endourology field.

Peer-to-Peer

• Support program planning and execution, including logistics for HCP educational programs, peer‑to‑peer events, and hands‑on trainings.

• Support field and faculty communication and post‑program follow‑up activities.

• Coordinate program materials and content, equipment, venue logistics, and (if applicable) customer travel.

• Support faculty onboarding and preparation to ensure consistent Calyxo messaging.

• Assist with program reporting, tracking attendance, budget monitoring, and documentation.

Program and Cross‑Functional Collaboration

• Work closely with Marketing, Sales, Commercial Acceleration, Compliance, and Clinical/Medical Affairs to ensure alignment and smooth execution of all professional education activities.

• Participate in society meetings, forums, and symposia, as well as educational and scientific program planning meetings, to support product and procedural awareness and guideline development.

• Assist in collecting and organizing program feedback, metrics, and performance insights for continuous improvement and needs assessments.

Who You Will Report To:

• Director, Professional Education

Requirements:

• Bachelor’s degree with 6 years of experience; equivalent combinations of education and experience will also be considered.

• 3–5 years of experience in medical devices, healthcare education, training, or a related field.

• Experience supporting professional education, training programs, or events strongly preferred.

• Strong organizational skills with the ability to prioritize, manage multiple projects and adapt as needed.

• Excellent communication and interpersonal skills with a customer‑service mindset.

• Urology experience is a plus.

• Ability to travel 30–40%.

• Effective interpersonal interactions, both within the commercial group and in accounts.

• Proficiency with PC-based office computers, including familiarity with Adobe, Microsoft Word, Excel, PowerPoint, and Outlook required.

• Experience with video editing and Adobe Premiere preferred.

• Ability to work with minimal supervision.

• Valid driver’s license.

What We Offer:

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced, and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.

We also offer an attractive compensation package, which includes

• A competitive base salary range of $130,000 to $150,000 and a variable incentive plan

• Stock options—ownership and a stake in growing a mission-driven company

• Employee benefits package that includes 401(k), healthcare insurance, and paid vacation

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Disclaimer:

At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:

• Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.

• Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.

• Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of [email protected]. If you receive a request for information from any other domain, please contact us directly at [email protected] to verify the legitimacy of the communication.

We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.