Academic Coordinator

Role: Academic Coordinator

Reports to: Director of Studies 

Location: Vancouver, BC

Anticipated Start Date: April 20, 2026

Schedule: Full-Time hours until August 7, 2026, then Part-Time hours starting August 10, 2026 

Description:  

Overview of role ILSC Education Group is one of Canadas’s largest and fastest-growing language schools, known for the quality, rigour and variety of programs that are tailored to best meet international student needs and interests. The Academic Coordinator plays a key role in the school, and together with the Academic team, are responsible for ensuring the ILSC mission of a transformative learning environment for students.

The Academic Coordinator is a key member of the Academic Team, reporting to the DoS, and working closely with the ADoS to ensure the continued alignment, development, and overall success of our campus. The Academic Coordinator position requires constant collaboration with the DoS, Teachers, and Student Services Team, to maintain effective communication of ideas and decisions. The Academic Coordinator is energetic, empathetic, approachable, and has strong people skills. They will act as a mentor within the academic team, guide teachers on ILSC policies, requirements, and expectations, support the DoS in academic functions, and inspire progressive ideas and continuous improvement within the organization. 

The Academic Coordinator works closely with teachers on a daily basis, and is instrumental in supporting best practice in teaching, assessment, administration, and continuous professional development. The Academic Coordinator is responsible for modelling and mentoring teachers in classroom management, and ensuring effective teacher induction, training, and development for all ILSC ESL teachers. They will represent ILSC core values internally and externally, participating actively in sector Communities of Practice and Special Interest Groups.

Job Duties:  

The duties of this position include, but are not limited to: 

Collaborate with Director of Studies for effective teacher support and continuous teacher success

Collaborate with the Academic team to discuss resources and materials needs 

Support the Academic Team in academic functions such as professional development

 Communicate effectively with students

Assisting with and creating student placements in student database (Odyssey)

Programming Odyssey with session programs, courses, and classes

Assisting with student scheduling and timetables

Liaising with the Academic Team for consultation on specific cases

Train and guide Teachers in ILSC Curriculum and Assessment documents and practices

Guide teachers in resources and materials choices and needs to best support syllabus requirements and learning outcomes 

Supporting Academic Team with the weekly orientation process for new students

Assisting with delivery of intake tests,

Assisting with academic processes for Day 1 Orientation, adding academic information to student profiles, creating student allocations and placements

Attendance Tracking

Reaching out to students based on Learner feedback comments, survey responses submitted during the 1st week of classes and end of classes

Keeping book inventories, and creating purchase orders for new stock. Restocking book room once deliveries arrive.

Providing teachers with classroom and student books

Ensuring prep rooms are stocked with teaching resources such as photo copy paper, whiteboard markets etc.

Support with general technical issues in the classroom

Stay attuned to sector support and opportunities available to teachers and students 

Other duties as assigned 

Essential Qualifications, Skills, and Attributes:  

Strong English Language proficiency and knowledge of a second language is an asset

Excellent people and coordination skills

Ability to work autonomously as well as within a team

Ability to problem-solve under pressure or escalate as required

Excellent organizational, administrative and computer skills, including MS Office

Solid interpersonal and networking skills

Excellent work ethic

Education and Experience Required 

Recognized Bachelor’s degree

TESOL Canada approved ESL teaching qualifications (or equivalent) preferred

Experience in an educational environment

Demonstrated focus on continuous personal and team professional development

Compensation and Benefits

$45,000-50,000 per annum

Comprehensive health benefits through SunLife, an Employee Assistance Program (EAP), as well as participation in the company’s RRSP matching program. This position may also be eligible for a discretionary bonus.

Contact Information:  

While we thank all applicants, only those who are shortlisted will be contacted. 

About ILSC, ELS, Greystone College & Greystone Institute 

A world leader in language education & vocational training, ILSC Education Group, which opened its first language school in Vancouver, Canada in 1991 and Greystone College in 2002, offers life-changing educational experiences in Canada, Australia, Ireland and India, some of the world’s most attractive and popular English-speaking work and study destinations. Since opening its first school in Vancouver, BC, Canada, ILSC has become a world leader in language and career training and has grown to include 10 incredible locations around the world, in Vancouver, Toronto and Montréal, Canada; New Delhi, India; and Brisbane, Sydney, Melbourne, Adelaide and Perth, Australia; and Dublin, Ireland; as well as two online language schools, ILSC HELLO and ILSC ALLO. In 2025, ILSC Education Group launched Greystone Institute, a new Higher Education provider in Brisbane. 

In early 2022, ILSC Education Group joined forces with ELS Educational Services, bringing together over 100 years of combined experience delivering life-changing learning experiences to international students. Since 1961, when ELS Educational Services opened its first school in Washington DC, ELS has developed a global reputation for delivering top-quality English language programs. ELS now has the most extensive network of on-campus English language programs and University partners, across the USA.   

Our mission is to provide our global community with transformative learning, living and work experiences by offering the finest language, career and higher education programs. 

Our Core Values 

PASSION: To enrich & transform people’s lives 

INNOVATION: To evolve through creativity & diversity. 

RESPECT: To treat everyone with compassion & dignity. 

COLLABORATION: To build community & achieve more together. 

INTEGRITY: To act responsibly & ethically in everything we do. 

ELS, ILSC and Greystone College are committed to providing a barrier-free environment and are proud to be Equal Employment Opportunity employers.  

If you need assistance or an accommodation due to a disability, you may contact HR at [email protected].