2026-0017 FMN NCSaaA Analysis Support for OCWG 2026 (NS) - MON 9 Mar

Bidding Instructions -Technical Proposal

Bidders shall submit a proposal clearly providing the following information:

a. CV and attestation of the assigned resource(s) for the project that meet the requirements as per Section 8. Each CV shall contain accurate contact details for reference person for each of the listed professional experiences relevant to this Statement of Work

b. The Proposal shall contain also, minimum the following:

• Contributing to or interpreting Allied Joint Doctrine and/or similar national doctrine from a NATO Nation: list at least two specific projects in the last 5 years that demonstrate this experience, including details about objective, output, outcome and your role.
• Identification and definition of Information Exchange Requirements: list at least two specific projects in the last 5 years that demonstrate this experience,
• Implementing or developing NATOs Federated Mission Networking Concept and Governance Framework: list at least two specific projects in the last 5 years that demonstrate this experience,
• Experience in using, and updating a Wikimedia Semantic Media Wiki platform and a Bugzilla Issue Tracking Platform: list at least two specific projects in the last 5 years that demonstrate this experience with examples of pages/sites where this experience has been demonstrated
• Prior experience of working in international and military environments. Provide a summary list with dates.

Deadline Date: Monday 9 March 2026

Requirement: FMN NCSaaA Analysis Support for OCWG 2026

Location: Off-Site

Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs

Period of Performance: As soon as possible but not later than 23 March 2026 until 31 Dec 2026

Required Security Clearance: NATO SECRET

1 OVERALL PROJECT SCOPE

The Chief Technology Officer (CTO) of NCI Agency has a requirement for off-site support to the ACOS J6 of Allied Command Operations (ACO). The support is required to assist ACO with their representation of the NATO Command Structure as an Affiliate (NCSaaA) within the Federated Mission Networking (FMN) Operational Coordination Working Group (OCWG).

NCI Agency is providing support to the ACO funded portion of the management and working group structures that support the direction and development of the FMN Framework;

As a permanent FMN management body the FMN OCWG is responsible for ensuring coherence between the operational user community requirements and the provided FMN Service Portfolio;

This requirement is for business architecture/business analysis/operational analysis services to support the activities of the OCWG working in the areas of the Interoperability Operational Requirements, Operational Process Definition and IER Development including the representation of the NCSaaA at FMN events.

2 TASKS FOR FMN NCSaaA ANALYSIS SUPPORT

The services to be provided are as follows:

• Provision of operational analyses services to support the collection, prioritization and consolidation of NCSaaA Interoperability Operational Requirements (IORs) for inclusion within the FMN Operational Requirements process;
• Provision of operational analysis services to support operational NCSaaA Subject Matter Experts (SMEs) across communities of interests that are participating in the FMN Inter-Working Groups (IWG) Syndicates developing Information Exchange Requirements (IERs) and Procedural Instructions (PIs);
• Support to the identification and management of the IERs, both functional and non-functional requirements, and engage and maintain communication with FMN stakeholders;
• Analysis services to provide relevant inputs to the FMN Spiral Specification Roadmap, particularly the linkage between IORs and Capability Enhancements (CPEs);
• Representation of NCSaaA in OCWG meetings and other fora.

3 ACTIVITIES AND DELIVERABLES

3.1 Activities (Non-Deliverable)

The business analysis/operational analysis services to be provided are as follows:

• Support the Representation of NCSaaA within the FMN Operational Coordination Working Group (OCWG);
• Provide analytical services to support the OCWG framework development activities at the front end of the FMN Process defining the operational drivers for the interoperability architecture;
• Provide assistance to IWG Syndicates with the task of defining operational processes drawn from Allied doctrine;
• Support the derivation and maintenance of NCS Affiliate Operational Requirements for inclusion within the FMN Operational Requirements process;
• Analyse processes and identify information exchange requirements, functional and non-functional requirements;
• Manage the Interoperability Operational Requirements, functional and non- functional requirements;
• Provide services to support the preparation of products for FMN OCWG meetings;
• Provide attendance and support of routine meetings of the OCWG: Up to 4 meetings, one per Quarter, max 5 days in person per meeting (3 x Europe, 1 x North America);
• Provide attendance and participation at FMN Sprint meetings: Up to 4 meetings, one per quarter, max 4 days in person per meeting (3 x Europe, 1 x North America);
• Provide attendance and support in IWG Syndicate Meetings: Up to 3 meetings, max 3 days in person per meeting (Europe);
• Provide participation in NCSaaA Coordination Meetings: Up to 2 meetings, max 3 days in person per meeting (Mons);
• Provide participation in NCSaaA Coordination Meetings: Up to one meeting, max 4 days in person per meeting (Europe)
• Provide attendance and support monthly virtual Intra-Working Group Coordination Meetings;

Activities listed in Section 3.1 are descriptive in nature. The Contractor’s contractual obligations are limited to the delivery of the outputs explicitly defined in Section 3.2 (Deliverables), subject to acceptance by the NCI Agency.

3.2 Deliverables

The following specific deliverables are expected from this support:

Q2 Deliverables

D000 - OCWG FMN NCSaaA Support activity plan for 2026

Description: Prepare a high-level activity plan outlining the OCWG FMN Framework Support activities for the 2026 period of performance. The plan will summarize the tasks, coordination activities, meetings, travel, and key milestones required to support execution, stakeholder engagement, and monitoring of deliverables throughout the year, serving as the baseline reference for planning and reporting.

Deliverable: The Contractor shall deliver a text report detailing the activity plan for the period of performance. The deliverable shall include the plan including:

a) Tasks,

b) Activities,

c) Events (Meetings, Travel Dates)

d) Milestones (deliverables).

e) Risks and Issues

Deadline: 2 weeks after contract start.

Format: MS Word Document

Acceptance criteria: The deliverable shall be considered accepted when: All required sections are completed. Risks and issues are clearly identified. No material deficiencies are identified during review.

Acceptance authority: NCI Agency Project Manager in consultation with the relevant IWG Syndicate Leads and OCWG Coordinator

D001 - NCSaaA Support to IWG Syndicates Q2

Description: The Contractor shall provide facilitation and coordination support to the IWG C2 and IWG CIMIC Syndicates under OCWG governance, including support to SSRM 2026 and Spiral 7 development activities.

Tasks (Activities – not deliverables): The Contractor shall:

• Facilitate weekly or bi-weekly IWG meetings.
• Prepare meeting agendas and supporting materials.
• Liaise with relevant FMN governance bodies (e.g., CPWG, FMN Secretariat).
• Support contributions to Tidepedia related to SSRM and Spiral 7 specifications.
• Support IWG Leads in coordination, planning, and reporting activities.

Deliverable: The Contractor shall deliver a consolidated report covering the reporting period (Q2 2026)

The deliverable shall include:

a) Executive Summary

b) Summary of facilitation and stakeholder coordination activities performed

c) Status of SSRM 2026-related activities

d) Status of Spiral 7 initial development (PIs)

e) Identified risks, issues, and mitigation actions

g) Annexes: Presentation on SSRM 2026 guidance (as delivered to IWG); Presentation on Spiral 7 PIs; Presentation delivered to OCWG on syndicate progress

Deadline: End Q2.

Format: MS Word (Report) – FMN-approved template; MS PowerPoint (Annexed briefings) – FMN-approved template

Acceptance criteria: The deliverable shall be considered accepted when: All required sections are completed. Content reflects activities performed during the defined reporting period. Risks and issues are clearly identified. Annexed presentations are included. No material deficiencies are identified during review.

Acceptance authority: NCI Agency Project Manager in consultation with the relevant IWG Syndicate Leads and OCWG Coordinator

D002 – NCSaaA Support to IOR Development Q2.

Description: The Contractor shall provide support to the OCWG Core Team for the management and maintenance of the Interoperability Requirements Data Set.

Tasks (Activities – not deliverables): The Contractor shall:

• Participate in the management of IORs in the wiki: Support the review of the IOR specifications status; Update the IOR quality attributes input in the IOR wiki; Ensure new IORs are included in the wiki
• Prepare a Presentation on the Operational Requirements Management Process to be delivered at the OCWG

Deliverable: The Contractor shall deliver a consolidated report covering the reporting period (Q2 2026)

The deliverable shall include:

a) Executive Summary

b) Summary of support provided to the to the OCWG Core Team

c) List the IORs identifying status of the review (complete, pending)

d) Summary of IOR Quality Attribute C