13522 - Tenant Relations Coordinator

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

Division: Community Real Estate and Asset Management

Program: Bob & Michael's Place

Employment Type: Permanent Full-Time (35 hours per week)

Number of Positions: 1

About the Position:

The Tenant Relations Coordinator is responsible for coordinating tenant relations and housing services through oversight, provision, development and action on areas such as tenant administration, connecting residents to internal S.U.C.C.E.S.S. services or externally in the community, and supporting tenants’ experiencing difficulties with rent/utilities payment and/or processes. This position also provides support to all housing sites and functions as the representative in matters of resident relations at the RTB. The Tenant Relations Coordinator is included in the emergency after-hours team.

Key Duties & Responsibilities:

Supports the Mission, Vision and Values of the organization by interpreting and championing these with other staff and for the tenants

Provides input and supports the department’s strategic planning

Participates in the Continuous Quality Improvement and Risk Management activities of the department

Responds to tenant enquiries, complaints and emergencies

Acts as a representative for the organization in liaison with internal and external groups

Coordinates with stakeholders to facilitate the provision of a wide range of tenant support referral services/programming

Coordinates and monitors formation of tenant council(s)/committee(s), facilitates meetings, and attends as the staff representative

Coordinates the tenant selection and waitlist process across the department

Supports housing sites on recruitment and interview of prospective tenants, shows of vacant suites and explanation of rules and regulations

Prepares tenancy agreements and other related documents

Coordinates market rental units to ensure they are occupied and rents are maintained at comparable market levels

Leads the annual rent review process at sites that are not regulated under the BC Housing rent review process

Maintains the tenancy agreement forms and addendums, including revisions as needed due to changes in the Residential Tenancy Act (RTA) for:

Market tenants

Income assistance tenants

RGI (Rent Geared to Income) income tested tenants

Tenants with rent subsidies (e.g. SAFER)

Addendums related to other aspects of tenancy (e.g. pets, parking, smoking, etc.)

Fosters an online presence and online application process which reflects the objectives of the department with a commitment to a sustainable independent community

Collaborates with maintenance staff on:

Administration of tenant move-in and move-out processes

Safety and direct fire drills – implements, maintains, and revises fire drill program for tenants

Maintenance job orders and repair arrangements for specific tenants – follows up on outstanding work orders

Opening and closing of annual seasonal tenant events, such as tenant-led gardens and seasonal celebrations in a non-denominational setting

Annual unit inspections

Compliance and feedback processes with tenants

Communication with difficult tenants

Manages, handles, and stores tenant files consistent with the legislative requirements of the Residential Tenancy Act (RTA), Personal Information Protection Act (PIPA) and internal organizational privacy/data usage policy

Conducts periodic audits of tenant files to ensure consistency and upkeep of standards

Coordinates client service feedback, including:

Receiving feedback from tenants and responding or referring issues/concerns

Coordinating the formal tenant complaint process and mediate according to organizational and RTA policy and procedures

Resolving tenant-to-tenant issues through the use of problem-solving techniques

Corresponding with tenants such as serving notices

Completing incidents and other reports

Assisting in drafting and delivering notices to tenants as required

Applying for Dispute Resolution and representing the organization at the RTB

Identifies the needs of various groups within the tenant population by using a variety of methods that may include needs assessment surveys, focus groups or meetings

Communicates internal or external programs to tenants via notices and monthly events (e.g. calendar or electronic newsletters)

Identifies tenants/families who may need further individual assessment and support and acts on all routine and emergency referrals as needed

Assures that team members are consequently informed and trained on the most up-to-date processes of tenant-related policies and procedures

Assists in collecting rental or utility payments for difficult or specific need tenants

Performs documentation processes in YARDI software

Supports the process in collecting late payments or provision of payment plans for rent and energy payments

Supports the following administrative procedures:

Receiving rent payments and preparing deposits

Answering phone calls and front desk reception duties

Messaging for specific sites with energy use/billing systems

Inputs on month-end or year-end packages for Finance for budget

Performs other related duties as assigned by the Housing Manager

Qualifications & Experience:

Post-secondary certification in Social Services, Social Work, Social Sciences and/or mediation

Post-secondary education in Real Estate is an asset

Experience working with marginalized populations

Experience working in customer relations,; preferably housing and tenant relations

Experience in building systems and tenant management

Experience in networking to collaborate with community service providers

Experience in program developing and access services for tenants is an asset

Knowledge of the Residential Tenancy Act and other related legislations and regulations

Knowledge of YARDI is an asset

Knowledge of BC Housing Management Commission housing programs

Job Skills & Abilities:

Excellent communication and problem-solving skills to handle tenant complaints and difficult conflict situations

Excellent verbal and written communication skills

Excellent interpersonal skills

Excellent conflict resolution skills

Excellent time management and organizational skills

Excellent documentation and letter composition skills

Excellent MS Office suite skills

Ability to establish and maintain professional relationship with tenants, staff and visitors

Ability to work under pressure and stay calm on stressful situations

Ability to handle and manage private and confidential information

Ability to prevent and respond to problems on a timely manner

Ability to work independently and part of a team

Other Requirements:

Criminal Record Check Required 

Able to respond to emergencies after office hours 

Able to travel to multiple housing sites within Greater Vancouver 

About S.U.C.C.E.S.S.:

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

At S.U.C.C.E.S.S., we take care of our communities and our people!

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

Additional agency holidays (3 additional statutory holidays

3 weeks annual vacation (starting) and up to 6 weeks (maximum)

company-funded pension (GRRSP)

extended health & dental plan

employee & family assistance programs

access to wellness programs, and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

Interested candidates please apply by emailing Reza Hafeznezami at [email protected] by 11:59PM, March 31, 2026.

While we appreciate all applications, only those selected for an interview will be contacted.